RECONSIDERATION PROCESS

If a staff member disagrees with a remote work eligibility decision or flexible work arrangement, they may seek a reconsideration process to review the process and criteria that a school or administrative unit used to make their decisions. The reconsideration process will first be handled through a local departmental review process (e.g., unit Human Resources and local leadership). If after reconsideration, the staff is still seeking further review, HR Policy and Compliance may review the decision for any issues of process consistency and equity.

SUPERVISOR INSTRUCTIONS

Used when a staff member requests a reconsideration of a remote work or flexible schedule arrangement.

1. Meet with the staff member to understand their flexible work arrangement concerns and/or preferences.
2. Review your decision-making criteria e.g., Staff Remote Work Criteria Checklist or Staff Flexible Work Schedule Criteria Checklist to determine if changes can be made that would not negatively impact unit operations and services.
   1. If able to accommodate the staff member’s request, communicate the new arrangement and update the Remote Work Agreement or confirm via email the new flexible arrangement.
   2. If unable to accommodate the staff member’s request, communicate to the staff member the specific rationale for the decision, i.e., criteria, services, and client needs, etc.
   3. Discuss with your unit HR Professional as needed.

UNIT HR INSTRUCTIONS

Used when staff requests a reconsideration of a remote work or flexible schedule arrangement.

1. Confirm that the staff member has already discussed this request with their direct supervisor and that the supervisor was not able to make adjustments that were requested.
2. Escalate the request one level above the supervisor to ensure that consistent criteria were used to make the decision.
3. Communicate the reconsideration decision to the staff member.
4. If the staff member is still seeking further reconsideration, they can submit a request to Workforce Relations Policy at wrpolicy@uci.edu.

STAFF INSTRUCTIONS

Used when requesting a reconsideration of a remote work or flexible schedule arrangement.

1. Discuss your specific request with your supervisor.
   1. If your supervisor can accommodate your request, update the Remote Work Agreement or confirm via email the new flexible arrangement.
2. If your supervisor is unable to accommodate your request, and you still seek additional reconsideration, contact your unit’s HR Professional for further review.
3. If, after unit HR review, you are still seeking further reconsideration, submit a request to Workforce Relations Policy at wrpolicy@uci.edu.